Setting up an Employer

This guide outlines how a Main Contractor can add an Employer (Subcontractor) to the HammerTech system

Getting Started

To begin, log in to HammerTech and select the project where you want to add the Subcontractor.

• Log in to HammerTech.
• Select the project where you want to add the Subcontractor.

Note: Subcontractors can also be added at the Company Level, so Subcontractors can be created and made available across all projects.

Navigating to Employers

1. In the left-hand menu, click on Employers.

2. In the expanded menu, select Active.

3. Search for the Employer to ensure they do not already exist within your system:

   • Click the Blue Plus (+) button in the top right-hand corner of the screen.

Now use the Employer Profile section to do your searches via:

• Use the Employer Profile section to search via:

  • Business Name: Start typing the first few letters of the Employer’s name. If they exist in the system, they will appear in the list.

  • ABN: Enter the Employer’s ABN into the ABN field. If they exist in the system, they will appear in the list.

• If the Employer is found, you can import them into the project. For further help, refer to this article: Importing An Existing Employer

Creating a New Employer

If the Employer is not found in the system, follow these steps to create a new Employer:

1. Enter the Employer’s details, ensuring that the Business Name and ABN fields are completed.

2. If the Employer is part of a Parent Employer that already exists in the system, select the Parent Employer from the drop-down list.

3. Enter the Physical Address and Mailing Address details for the Employer.

4. Enter any relevant Insurance details (this is usually completed by the Employer themselves).

Note: The Insurance details section can be enabled/disabled in the system. Please email [e-mail] to toggle this feature.

      5. Select whether the Employer should be added to the Site Diary (this enables tracking of their progress reports and site numbers).

      6.Select a Start Date for the Employer. If the Employer is already active, select the current date.

      7. Click Create Employer or use the up arrow next to Create Employer to select Create and add                  another Employer.

      8. Once the Employer is created, you will be redirected to their profile page, where you must add a                Primary Contact to send them a Welcome Email.

Note: If you wish to have Standard users are restricted from adding Employers at the Project Level, please reach out to the Hammertech Support Team for further assistance.

CREATING A PRIMARY CONTACT FOR THE NEW EMPLOYER

The Primary Contact is a crucial role within HammerTech. Typically, this individual is office-based and responsible for ensuring their personnel complete Inductions and submit SWMS.

1. Click on the Blue plus (+) symbol next to Primary Contact
   
   

2. Choose whether the Primary Contact is a new person or an existing person linked to the Employer.

   • For a brand-new Employer that has not been on any other projects, it will always be a new person.

3. Enter the individual’s email address and click Validate.

   • If the contact is already in the system, a message will display, and their details will carry over.
     
     
     
     

4. Select whether they will be a Company Level or Project Level Primary Contact.

   
   
   
   
   

5. Enter the Primary Contact’s details, including First Name, Last Name, and Mobile Number.

6. Select if the individual should Receive Site Notifications (this is selected by default).

7. Select if the individual should have Access to Confidential Information (this is selected by default).

8. Choose whether a Welcome Email should be sent to this person.

   • If yes, add any extra instructions as needed.
     9.  Click Submit. The Employer will now appear in the list of active Employers.

System Notifications

Once the Employer is successfully added, two important emails will be sent:

1. New HammerTech User Account

   • An email will be sent to the Primary Contact with details on how to activate their HammerTech account and log in.

2. Welcome Email

   • This email welcomes the Primary Contact to the system and project, instructing them to begin inducting personnel and submitting SWMS.