Assign Personnel And Capture Signatures

Workers can be assigned to a JHA when the JHA is created, or at anytime after.

To assign personnel during the initial creation of a JHA, see JHAs > How do I create JHAs? Capture SDS information? 

Once a JHAs has been assigned to a worker, you are able to see it in the Associated JHAs section in their profile, alongside with the following:

• Signature Status
• Capture method the Signature was obtained
• Date the JHAs has been signed.

If a JHA has not yet been approved by a General Contractor user, it will be reflected (and can be signed by the user) but will be marked as [Pending Review] in the list.

Below are the status' that will appear in the Associated JHAs section of a workers profile:

• UNSIGNED - the worker hasn't signed the JHA yet
• SIGNED via JHA - the worker has signed the JHA by an internal user accessing the JHA in HammerTech and having the worker sign directly
• SIGNED via SMS/Email - the worker has signed the JHA via the link that was sent to them via SMS or Email
• SIGNED via Enrollment - the worker has signed the JHA as part of his enrollment & orientation for the project

Note: JHAs can also be assigned to other Employers (See JHAs > Assigning JHAs To Other Employers)

Assigning workers to a JHA

1. Log into HammerTech
2. Select a project from the Company Overview drop-down on the top right
3. Select JHAs > View All/View High Risk JHAs
4. Select the appropriate JHA
5. Select the Options cog in the top right > Edit 
6. Scroll down to Personnel who are assigned to this JHA and select the workers to associate with the JHA
7. If needed, select the tick box to send a notification to personnel who have not yet signed the JHA via SMS/email
8. Select Save Changes

Note: If multiple JHAs need to be associated with the same worker, it can be done by going to Personnel > All Personnel on a project, selecting the worker, clicking Options > Edit, and selecting the JHAs to associate with the worker in question. If a JHA is assigned that hasn't been signed by the worker, an option will appear to Assign and send notification (SMS/Email) or Assign and capture signature now.

Capturing signatures on an existing JHA

1. Log into HammerTech
2. Select a project from the Company Overview drop-down on the top right
3. Select JHAs > View All/View High Risk JHAs
4. Select the appropriate JHA
5. If capturing the signature from the worker directly:
   Scroll down to Personnel who are assigned to this JHA, select the Sign box and use your touchscreen (or mouse) to sign the form
6. If sending the link to the worker to capture the signature via SMS or email:
   Scroll down to Personnel who are assigned to this JHA, then click the Send Reminder button next to the worker's name

Please note: When signing via SMS/email, the worker will be unable to sign until the JHA attachment is viewed.