Creating A New Bulletin

Instructions

To create a Bulletin

1. Log into HammerTech
2. Select your required project from the Company Overview drop-down in the top right hand corner only for Project Specific Bulletins
3. Select Bulletins > Create New
4. The first step in the process is determining the communication medium you wish to utilise by selecting an option from the Distribution Method field.
5. Select the Recipients option from the drop-down (scroll to the bottom of the page for a detailed explanation of each selection)
6. Enter in a title for the bulletin
7. Enter in the content field the bulletins bodytext (what you wish to communicate)
8. If the distribution method for the Bulletin is Website, Email, or TV then attachments can be added to the Bulletin by selecting 'Upload Files' in the Attachments section or dragging the required files in to the Attachments section. Only DOCX, XLSX, PDF, PNG, JPEG and GIF file formats are supported with a size limit of 3Mb.
   Limit of 5 attachments.

Submitting the Bulletin

The final step in the process is determining whether or not you wish to publish the bulletin (includes sending email / message) or delay it.  

1. Select the No To delay the bulletin. A date time field will appear, simply enter or select the date time you wish to send the bulletin.
2. Select Yes to trigger the sending process to begin
   NOTE: There may be delays delivering SMS to the selected recipients.
   Some common causes of delay include size of SMS, number of recipients, and time of day
3. Scroll to the bottom and Select > Create.

Send specific employee

You can create a bulletin to send to a specific employee by viewing the worker. The worker must be approved in order to send them a Bulletin.

1. Log into HammerTech
2. Select your required project from the Company Overview drop-down in the top right hand corner
3. Select Personnel > All Personnel
4. Select the worker from the list
5. Select the Options cog on the top right > Send SMS or Send Email.
   This will take you straight to the Create Bulletin screen above with the Personnel already selected. You can also add more personnel to the bulletin at this stage if necessary by selecting the relevant Subcontractor and then Personnel.
6. Complete the rest of the details
7. Select Create.

Note: 

• If you have selected SMS as a distribution method, You will receive a message stating This could incur additional SMS charges.
• If you have selected SMS as a distribution method, the system will automatically estimate the number of messages to send based on the number of characters included in the content field multiplied by the amount of personnel it is sending to

Note: If you have selected SMS as a distribution method, the Project Name is added by default however it can be edited or removed. 

Recipients Explained

Recipients are the audience you wish the communication to be sent to.

• • Everyone - Will send the bulletin to all Personnel in the system, that have their contact details stored, including users (Admin, Standard Users, Assistant, External Representative)
  • All Nominated Representatives - Will send the bulletin to all employer representatives (foreman) that have been assigned to the active employers.
  • All Workers - Will send the bulletin to all inducted personnel in the system, that have their contact details stored
  • Specific Workers - Will provide you with further options. First you will select an Employer from the Subcontractor drop down menu the page will then present personnel from that specific Employer, you will then have to tick which personnel you wish to send the bulletin to or select the Select All icon. Once you have selected the workers from that Employer, select the next Employer and then the required personnel from that Employer and so on until all required workers are selected (See image)
  • Internal Users (All) - This will send the bulletin to all Admins as well as Standard Users in the project (General contractor users).
  • Internal Users (Admin Only) - This will send the bulletin to all company level admins in the project.
  • Internal Users (Specific) - Allows you to select which specific users in the project that you want the bulletin sent to.
  • All Primary Contacts - Sends the bulletin to all active primary contacts that have been assigned to Employers in the project.
  • Specific Primary Contacts - Allows you to select specific Primary Contacts by first selecting the Employer and then the contact that is set up, similar to selecting specific workers.
  • All Nominated Representatives - Sends the bulletin to all active nominated representatives that have been assigned to Employers in the project.
  • Specific Nominated Representatives - Allows you to select specific nominated representatives by first selecting the Employer and then the contact that is set up, similar to selecting specific workers.
  • Distribution Groups - Allows you to select a Distribution Group that has been configured at a company level, or within the current project (currently only available with Email notifications). Once you select this option, you will then get another dropdown to select one of the configured groups.
  • All Signed In Workers - If a site is using the sign in tablet, this will send the bulletin to any workers still signed in so that emergencies and important information can be communicated to only those still on site.